Job Details:

Handle incoming calls, emails, and official requests received by the management office while maintaining professional and timely communication.

Arrange and coordinate management meetings by managing schedules, sending invitations, and supporting the preparation of both in-person and online meetings.

Manage daily administrative responsibilities, organize priorities, and ensure routine office activities are completed smoothly and efficiently.

Follow up with employees regarding assigned tasks and management instructions to ensure work is completed properly and within the required timeframe.

Draft and organize meeting minutes, official instructions, circulars, approvals, and other management documents in a clear and professional format.

Prepare and compile reports for senior management while keeping relevant records, files, and documentation accurate and up to date.

Maintain an effective filing and archiving system for physical and electronic documents, ensuring records are properly stored and easy to retrieve.

Receive, record, distribute, and monitor internal and external correspondence to ensure documents reach the appropriate recipients on time.

Coordinate appointments, official visits, work schedules, programs, and management trips according to organizational requirements.

Facilitate communication and coordination between departments to support efficient information flow and smooth daily operations.

Assist with preparing official correspondence, presentations, reports, and other communication materials whenever required.

Perform other administrative and coordination duties assigned by management or supervisors.

Job Experience Requirements

Excellent organizational and planning abilities with the capacity to handle several responsibilities and priorities at the same time.

Professional appearance, attitude, and workplace conduct with a strong sense of responsibility.

Strong verbal and interpersonal communication skills with confidence in dealing with employees, management, and external contacts.

Reliable, responsible, and detail-oriented approach with the ability to handle confidential and important information carefully.

Fluent English skills, both written and spoken, with the ability to communicate effectively in a professional environment.

Strong official writing skills and the ability to prepare formal letters, correspondence, minutes, and administrative documents.

Advanced knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Basic knowledge of Adobe Photoshop and InDesign will be considered an additional advantage.

Familiarity with office automation systems, digital document management, or similar administrative tools will be an added benefit.

About Company:
ZCREATIX is a modern and growth-oriented organization focused on delivering high-quality results across multiple industries. We value creativity, innovation, and teamwork, and we are looking for motivated individuals who want to grow professionally while contributing to impactful projects in a fast-paced environment.